APPENDIX 3

 APPENDIX 3

(See Chapter IV, Article 86)

Instructions regarding Railway warrants

NOTE:—

Normally for journeys costing less than Rs. 5 no warrants shall be issued and in lieu thereof cash payments may be made by drawing office advances. Otherwise regular T. A. Bills should be preferred.

1. Railway warrants are in the Standardised Form, a sample of which is appended to these instructions (See Annexure). They will be accepted without question by Station Masters or Booking Clerks as a cash payment for value of tickets supplied, provided that the rule printed on the reverse of the foil headed “For Railway” are observed.

2. (i) The foils of each form should be machine-numbered as in the case of cheque books. The book also should be numbered.

(ii) One book of forms will be supplied to each charging station or unit.

(iii) On the inside of the cover of each book the following

information will be noted:

Book No............................................ 

        Warrants No.................................to No........................issued to the Sub Inspector in charge of...................................................Station/Officer in charge of...........................unit on.......................... 

“Superintendent of Police/Commissioner of Police.”

[G.O. (P) 646/80/Fin., dated 23rd September 1980]

Date of receipt back from the Sub Inspector/Officer in charge of ...............................unit.

“Superintendent of Police/Commissioner of Police.”

[G.O. (P) 646/80/Fin., dated 23rd September 1980]

3. On receipt of a book of forms, the Sub Inspector/Officer in charge will be responsible for examining it and satisfying himself that it is perfect in all respects. If he finds any defects therein, he should at once report the matter to the “Superintendent of Police/Commissioner of Police” and also return the book. The Superintendent should at once supply the Sub Inspector/Officer in charge with another book and investigate the cause of the defects found in the book returned.

[G.O. (P) 646/80/Fin., dated 23rd September 1980]

4. The used-up books will be preserved for a period of three years.

5. Railway warrants will be made out in English. Separate warrants should be used for contingent and travelling allowance charges and the warrants for travelling allowance charges should mention the name or names of individuals (with designation). The foil headed “For Record” will be retained in the office of issue, and after completion of columns 1 to 3, the remaining two foils will be handed over to the officer in charge of the travelling party, who will

fill up column 4 in each, sign the Railway foil and present there both at the Railway Station. The railway authorities will then issue the tickets required and also return the foil “For Superintendent of Police/Commissioner of Police” with the blanks filled in. This foil will be sent by the officer in charge of the party to the officer in charge of his station or unit, who will collect together all the foils received in the course of the month and attach them to the travelling allowance or contingent bill of his station as the case may be.

[G.O. (P) 646/80/Fin., dated 23rd September 1980]

6. The coaching carriage bills claiming the charges due on the cost of Railway Warrants may be presented by the Railway Administration to the head of office with the counterfoils of the warrants with the request for cash payment.

[G.O. (P) 646/80/Fin., dated 23rd September 1980]

7. (i) Careful attention should be paid to the rules on the reverse of the foil headed “For Railway” of the form of railway warrants.

(ii) Whenever possible, railway warrants shall be issued at the station of departure for the return journey also.

(iii) No one above the rank of Circle Inspector or Officers of corresponding rank is entitled to travel under these warrants and, if presented by an officer above that rank or by an officer not in uniform, tickets will be refused.

(iv) Railway warrants may be used for the conveyance of tappal to officers in camp provided that expense or time can be saved thereby.

8. An officer issuing railway warrant should invariably enter the following particulars on it:

(i) Name and/or number of Police Officer and nature of duty.

(ii) Reasons for travelling by mail train.

(iii) In the case of transfer, whether it is on public grounds or at the request of the officer or for misconduct.

(iv) If a Constable is sent to obtain an extract of previous convictions, why he is sent instead of obtaining the information by post

(v) In the case of treasure escorts, the weight of treasure and number and date of luggage ticket, which should be entered on the railway warrants for both the forward and return journeys.

9. When prisoners are taken by rail, separate railway warrant shall be issued for the prisoners and the Policemen who escort them.

10. Prisoners shall not be sent by mail or express trains except for special reasons.

11. (i) Reserved Accommodation for Civil Prisoners.—

(a) When the number of civil prisoners and escorts exceeds five a third class compartment will be reserved, whether the reserved compartment is asked for or not, at the same fares as applicable to the public, subject to a minimum charge of Rs. 6 per compartment. The number of prisoners and escorts in the reserved compartment should not exceed the carrying capacity.

(b) When the party does not exceed five in number, it may be accommodated with ordinary passengers, provided the prisoners are not insane, violent or dangerous.

(c) When reserved accommodation is required to be provided the necessary notice prescribed in Rule 101* of I. R. C. A. Coaching Tariff No. 17 should be given.

* Extract of Rule 101 of I. R. C.A. Coaching Tariff No. 17.

101. Reserved Accommodation:—(1) Reserved compartments or carriages will be supplied when available, and provided there is sufficient room on the trains if, not less than 48 hours’ notice is given to the Station Master of the station from which the reservation is to be made.

(2) Reserved compartments or carriages are not guaranteed.

(3) Parties requiring such accommodation need not be members of the same family.

(4) Tickets issued at concession rates are accepted as equivalent to fully paid ordinary tickets in calculating payment for reserving accommodation in the class for which the concession ticket is held. In the case of return tickets each half of the return ticket is accepted as a fully paid ticket for purpose of reserving the required

accommodation.

(5) Air-conditioned, first, second and third class half-tickets issued to children will be treated as equivalent to half fares only, i. e., two half-tickets held by children will be considered as one seat or berth of the total number of seats of berths required to reserve either compartments or carriages.

(6) The reservation of compartments or carriages will be order of priority of applications.

(7) The charges for reserved compartments or carriages are as follows:

(i) on the broad and metre guage railway system:

(d) Police escorts may transfer their tickets to relieving escorts en route.

(ii) Prisoners, Insane Persons and Escorts.—

(a) Military prisoners in all cases, civil prisoners, if insane, violent or dangerous, and other parties of prisoners and escorts when, inclusive of escorts, the parties exceed five in number, must travel in reserved compartments.

(b) Such parties cannot however be provided with reserved accommodation in trains composed entirely of open corridor stock unless sufficient notice is given to enable arrangements to be made to provide vehicles with small compartments.

(c) Any reserved accommodation for conveyance of prisoners and escorts must be first filled up by subsequent parties of prisoners and escorts before a second or more compartments are reserved at stations in advance.

(d) When reserved accommodation is required to be provided under these rules the notice prescribed must be given.

(e) The details of charges for reserved accommodation may be seen in Rule 101 of I. R. C. A. Coaching Tariff No. 17 vide sub para 1 (c) above.

(f) Insane passengers, other than as provided for above are not allowed to mix with other passengers, but their attendants must be required to engage reserve accommodation on payment of full schedule rates for the class of accommodation used.

12. For all journeys by rail performed by Head Constables and Constables it will be presumed that railway warrants were used except in cases involving work of a confidential nature. The necessary deduction on account of the payments made to the Railway Administration should invariably be made from the detailed travelling allowance bills. Daily allowances alone will be allowed for Head Constables and Constables travelling on warrants and in cases where railway warrants are not used the cost that would be incurred if railway warrants had been used will be allowed. But the reason for not using the warrants should be noted in the column for remarks

when railway fare is claimed in travelling allowance bills.

13. The Railway Administration will be paid Rs. 65 per 100 warrants issued to compensate for the extra work and extra expenditure caused by the system of exchanging warrants.